What is the best way to promote a paperless environment?
paperless
Solution
It won't work for everybody, for sure, but I recently spent a year at a small web development company (under 25 employees) that had no printers and no copiers. Only the owner had one little printer in his locked office. Since they never had any printers or copiers, their work patterns had evolved to not use paper.
This was such a shock to me, as I traditionally work with a lot of paper. I use it to partly control my own workflow -- if it needs to be done, there's a piece of paper (email, Word doc, printed-out bug tracker task) on my desk about it. I'd make notes on the document about the steps I needed to do to complete the task.
Of course, we used a bug tracking/change control system. So, all of my to-do's for my web coding were in that system.
I learned to organize my email better, and to have a good file folder structure in Windows. Ironically, I was more meticulous about deleting unnecessary electronic documents. I only kept the useful stuff. My email inbox was always empty, because everything got promptly moved to a folder.
Everybody's desk was really clean, and we had no file drawers. We did all have at least two monitors.
Problem
One problem I have with a modern office is that people still tend to create physical copies of digital media (such as program manuals and specifications). I understand that for somethings it is prudent to create a physical copy but many of these physical copies go mostly unused, they just sit on a shelf to maybe one day be flipped through to look up a single piece of information. This is not only a waste of paper but also space and the time that it takes to print out and collate all of these printed documents. It also takes more time to utilize because these items are not capable of being indexed and searched like digital copies. What are some good ways to promote a paperless environment in the workplace? My company has already implemented a company Wiki. So far the it seems to have made an impact on our use of paper, but some people still think of it as being too much of a hassle.